About Brightworks Sustainability

One of the first sustainability consulting firms in the United States, Brightworks Sustainability has enjoyed a position of leadership and innovation in sustainability since its founding in 2001. We help our clients establish and implement operational sustainability programs that reduce their environmental footprints, advance their sustainability journeys, and increase their operational performance.

Brightworks’ creative and multi-disciplinary staff offer expertise in the following areas:

· Sustainable and Healthy Buildings

· Sustainable and Healthy Materials

· Energy Analysis and Optimization

· Building Performance, Operations, and Maintenance

· Corporate Sustainability and ESG Programs

Leaders in their industries, our major clients include Apple, Bank of America, Brookfield, Facebook, The Green Cities Company (Formerly Gerding Edlen), GUCCI, LinkedIn, Microsoft, Nike, Salesforce, Uber, and UCLA, among others.

Your Experience As A Member of Brightworks’ Team

Our team members routinely cite the following aspects of their experience at Brightworks as most valuable to them:

· Making a difference

· High degree of flexibility

· Learning and growth

· Amazing colleagues

· Great clients and projects

· Recognition for performance

· Competitive compensation

You will be treated as an important strategic contributor, and you will be expected to make important contributions to the business while growing professionally, intellectually, personally, socially, and financially.

A certified B Corp since 2010, Brightworks Sustainability is committed to benefiting society while serving its customers. From 2012-2017, Brightworks received B Corp’s “Best for the Environment” honor. From 2018 to the present, Brightworks has received B Corp’s “Best for Workers” honor.

Compensation / Total Rewards

Our salaries are competitive and commensurate with experience. Additionally, we provide generous employee benefits that include:

· Flexible schedules

· Medical

· Dental

· Vision

· Life and short-term?& long-term disability insurance

· Employee Assistance Program (EAP)

· Paid time off

· Paid holidays

· A funded professional development budget

· 401(k) plan with many sustainable?& socially equitable fund options

· Company 401(k) match

· Sustainable commuting subsidy

· Employee Fitness Benefit

Equal Employment

We are committed to an inclusive workforce that fully represents many different cultures, backgrounds and viewpoints. This is demonstrated by the representation of women in leadership roles, as well as a workforce that is strengthened by the significant contributions of our many employees from a variety of backgrounds, including our Latinx, LGBTQI+ and AAPI communities. We remain dedicated to enhancing our Inclusion, Diversity, Equity and Belonging (IDEB) strategy that fosters connections and creates a welcoming environment for all.

We invite and encourage ALL diverse candidates to apply to join our team.

About This Position

Brightworks Sustainability is seeking an Operations Assistant to join our team in our Portland office in Old Town/Chinatown.

The ideal candidate should be a highly organized, independent, problem-solver who can manage and prioritize a long list of diverse tasks. They should also be flexible and eager to support a fast-paced and growing organization, have an upbeat attitude, and be passionate about sustainability, especially as it relates to the role of supporting the logistics of an office and firm of sustainability professionals.

This person will primarily support the functions of Finance and Human Resources and will also serve the role of a front desk receptionist for Brightworks as well as our sub-tenants who we share office space.

· Key qualifications include ability to:

1. Display professionalism with a friendly, customer service attitude.

2. Handle office tasks, provide polite and professional assistance via phone, mail, in-person and e-mail, and generally be a helpful and positive presence in the workplace

3. High attention to detail while also being flexible – able to switch between various tasks throughout the day.

4. Brightworks Sustainability is a leading sustainability consulting firm. Our Operations Assistant should be passionate about and committed to sustainability.

Job Duties

Finance

· Delivers invoices to clients within established timeframes

· Supports Operations Coordinator with project setup reviews in project management software (CMAP)

· Supports accounts receivable activities, such as weekly check deposits, collecting on outstanding accounts and entering paper checks and ACH receipts into all applicable systems

· Supports accounts payable activities, such as filing paid invoices, reviewing expense report documentation, and entering all non-project related vendor invoices

Human Resources

· Posts jobs to individual job boards & expense entry

· Schedules interviews and files interview notes

· Assist with new hire onboarding

· Tracks quarterly check-in notes

· Completes annual benefits open enrollment on insurance carrier’s websites

· Processes new hire benefit enrollments & employee benefit cancellations

· Coordinate exit interviews

· Updates employee personnel data changes such as address, name, or benefits changes

· Maintains employee records

· Maintains confidentiality of employee and candidate information

· Orders & posts state employment law posters annually & when new states are added or occasional mid-year updates

Business Administration

· Works with Operations Coordinator to support client contracts processes

· Works with Operations Coordinator to support business registration processes

Office Management

· Assists reception and answers main line when needed

· Tracks Portland office waste using data from cleaning vendor to inform internal environmental efforts

· Sorts and scans mail to appropriate destinations

· Maintains inventory of office keys and keycards

· Monitors office supplies and provides lists to Operations Coordinator to make purchases

· Manages employee anniversary card distribution

· Maintains annual holiday calendar invites and sends holiday timesheet reminders

Principal Support

· Assisting expense report entry

· Scheduling assistance

· Coordinating internal operational projects

Requirements

We are seeking someone with experience in a fast-paced professional environment, with a basic understanding of good office/business practices.

· This position needs someone that can adapt quickly and is willing to do “other duties as assigned”

· Understand how to utilize down time, and how to prioritize when it’s busy

· High attention to detail and consistent accuracy

· Ability to complete lengthy data entry assignments

· Problem assessment and problem-solving

· Ability to be resourceful and proactive when issues arise

· Has a desire to learn a variety of tasks and able to pick up on new tasks quickly

· Excellent people and communication skills (verbal and written)

· Excellent organizational skills

· Able to work independently, and with colleagues who often work remotely

· Operates and troubleshoots office machines

· Display professionalism and provide necessary information to clients

· Able to retrieve all necessary information from client about inquiry

· Information gathering and information monitoring

· Personally passionate about and committed to environmental sustainability (looks for opportunities to improve & promote office sustainability)

· Values efficiency and looks for ways to streamline office tasks while still providing a high level of service to staff and guests

Education Requirement

· High School Diploma

Experience Required

· Two years’ experience in a professional office setting

Salary

The annual salary for this position is $47,500 - $55,000 commensurate with experience and qualifications.

Primary contact name:

Janell Eckes