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San Francisco Administrative Coordinator

Trust for Public Land

Trust for Public Land

Administration
San Francisco, CA, USA
Posted on Sunday, April 30, 2023
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San Francisco Administrative Coordinator

San Francisco,
Posted on April 28, 2023

ABOUT THE TRUST FOR PUBLIC LAND
Trust for Public Land is a national non-profit organization that creates parks and protects land for people, ensuring healthy, livable communities for generations to come.

Our San Francisco office is seeking an organized and talented Administrative Coordinator. This position will be an integral part of the IT/Facilities team that ensures the efficient operation of the San Francisco headquarters by performing necessary organizational and administrative responsibilities.

Come be a part of an extraordinary organization that has created more than 5,000 parks, protected 3 million acres of natural areas, generated $80 billion for parks and conservation, and help put more than 8 million people within a 10-minute walk of a park.

POSITION SUMMARY:

The Administrative Coordinator provides office management for the San Francisco office as well as administrative support for the IT department.

RESPONSIBILITIES & ESSENTIAL FUNCTIONS:

General office management support for the San Francisco office, including the following:

  • Provide the central point of contact for communication with property management, building security and TPL staff regarding office repairs, and maintenance;

  • Manage the local photocopier, printers and toner, paper supply, postage machine, and other office equipment;

  • Proactively engage with leadership and staff to anticipate office needs and workplace improvements;

  • Manage distribution and recovery of building security badges;

  • Manage relationships with vendors related to office equipment;

  • Process invoices related to office supplies, office vendors and IT procurement;

  • Sort incoming and prepare outgoing mail and shipments, and maintain all mailing supplies, including postage, meter, and mailing labels;

  • Manage reservations of SF conference rooms and hoteling offices in Outlook;

  • Scan incoming paper mail to Wells Fargo processing account as appropriate;

  • Arrange periodic e-waste removal;

  • Manage TPL’s main voice mailbox in Teams and forward incoming messages to appropriate department;

  • Order and maintain office and kitchen supply levels and kitchen appliances; and

  • Help coordinate and plan periodic office events.

Administrative support to the IT Department includes the following:

  • Address incoming tickets for IT peripheral requests including monitors, keyboards, mice, printers and other requests;

  • Manage the Amazon account for peripheral orders including address books, payments, credits and package tracking;

  • Perform basic data entry of staff directory information including title and department changes;

  • Manage staff hardware returns as part of staff departure process.

  • Manage IT intranet page, keeping posted documentation current and responding to questions.

QUALIFICATIONS

  • 5-8 years of office management and administrative support experience or equivalent.

  • Strong commitment to excellent customer service.

  • Excellent written and oral communication skills. Demonstrated ability to work well with others, including staff from all grade levels and functional areas.

  • Excellent organizational abilities, attention to detail, promptness and dependability.

  • Ability to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.

  • Computer proficiency in Microsoft Teams, Word, Excel, and Outlook is required.

Trust for Public Land has a flexible work environment, and this position is eligible to work-from-home up to 4 days per week.

As a full-time non-exempt employee, you will be eligible for Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation, 16 holidays, and a 403(b) retirement plan, currently with an up to 7% company match. We offer competitive salaries commensurate with experience. The hiring range for this position is $55,000-65,000

The Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets and experiences.

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